Lane Electric - A Touchstone Energy Cooperative

05-30-17

Minutes of the Board of Directors’ Regular Meeting

May 30, 2017

 The Lane Electric Cooperative, Inc. (LEC) Board of Directors convened its regular board meeting on May 30, 2017 at the LEC corporate office at 787 Bailey Hill Road in Eugene Oregon.

Call to Order

President Christopher B. Seubert called to order the LEC Board regular monthly meeting around 9:00 am with a quorum present. Directors present were: Vice-President J. Ingrid Kessler, Secretary Hugh Buermann, Treasurer Susan Knudsen Obermeyer and directors Jack Billings, Kathy Keable, and Jerry Shorey.

 

Also present at different times in the meeting were: Charles N. Fadeley, LEC attorney (arrived at 9:00 am); General Manager, Matt Michel; Tony Toncray, Manager of Engineering & Operations; Dave D’Avanzo, Manager of Member & Regional Affairs; Debi Wilson, Manager of Office & Staff Services; Cynthia Scoble; Beth Looney, PNGC Power. LEC Member Kirk Haskell attended the lunch and presentation on LEC’s Net Metering Policy. LEC Board Candidate Craig Patterson listened by phone to Ms. Looney’s presentation.

Communications/Executive Assistant Brenda Everts acted as recording secretary.

 Member Input

Kirk Haskell, Central District member, was present for the discussion regarding Policy 311.

Approval of Agenda

President Seubert asked if there were additions or amendments to the agenda. President Seubert declared the agenda approved as presented.

Approval of Minutes

President Seubert asked if there were additions or corrections to the May 01, 2017 board meeting minutes.  President Seubert declared the May 01, 2017 board meeting minutes approved as presented. 

 Safety Report

Manager Toncray reported on the April Inside and Outside Safety Meeting Minutes. Discussion occurred. He presented the safety graphs and noted 315 days without a workplace accident. He further reported on any monthly personal injuries and vehicle accidents including totals month-to-date. Director Knudsen Obermeyer will attend next month’s Office Safety meeting. Director Buermann will attend the next month’s Construction & Maintenance Safety meeting. There is an open invitation to all board members to attend the next Construction & Maintenance safety meeting as it well for hands on experience at the Mayday and Pole top rescue section.

General Managers Report

General Manager Michel reported on: PNGC and BPA rates matters; Policy 401 expenditures; pre-pay; net metering; economic development activity; Salmon & Power follow-up; hosting a DEQ Clean Fuels work session; member support efforts with BPA planned outages; among other updates.

 Executive Session

The directors along with Attorney Fadeley entered executive session.

The directors along with General Manager Michel and Attorney Fadeley entered executive session.

The Board convened regular session.

 Guest Speaker

Beth Looney, CEO of PNGC Power talked about the Blended Wholesale Power Rate Proposal. Discussion occurred.

Policy Review

General Manager Michel discussed Policy 311 (Net Metering Services) and explained the statutory threshold is quickly approaching for the program.  Discussion occurred regarding continuation of the program.   The Cooperative’s attorney advised a member hearing was required to set a net metered generation cap. Following discussion, a motion was made and properly seconded to hold a hearing to propose moving to a 1 % cap on the Net Metering Program.

 Financial Report

Manager of Office & Staff Services, Debi Wilson, along with Controller Cynthia Scoble reported on LEC’s financial condition for the period ending April 2017. Discussion occurred.

Policy Review (continued)

General Manager Michel presented Policy 301 (Service Policy) for review. Discussion occurred. Upon motion made and seconded, the Board adopted Policy 301 (Service Policy) as amended in the board packet.

General Manager Michel presented Policy 602 (Capital Credits Retirement). Upon motion made and seconded, the Board adopted Policy 602 (Capital Credits Retirement) as amended in the board packet. 

 Reports

Annual/District Meeting Committee: Committee Chair Kathy Keable along with Member Services Manager Dave D’Avanzo facilitated a de-brief of the District Meetings. Discussion occurred.

 ORECA: None

Director Reports: Directors offered comments on their recent activities.

 Travel Check-In: Brenda Everts gave a travel and training update.

Donations

President Seubert presented the following donations for consideration:

  • CFC Integrity Fund

Motion made and seconded to donate $1500.00 to the CFC Integrity Fund.  $500 by check and $1,000 deducted from the CFC Patronage capital refund.

 Appointments

President Seubert called for action on the CoBank Stockholder 2017 Voting Delegate. Motion made and properly seconded to appoint Hugh Buermann as Lane Electric’s CoBank Stockholder Voting Delegate for 2017.

Agenda Topics for June 26, 2017

President Seubert reviewed next month’s agenda items.

 Action Review

General Manager Michel reviewed Board actions: approval of agenda, approval of minutes; Director Knudsen Obermeyer to attend the Inside safety meeting, Director Buermann to attend the Outside safety meeting; directed staff to provide member notice for comment and schedule a members meeting on a proposal to increase Lane Electric’s net metering program threshold from 0.5% to 1.0%; adoption of Policy 301 (Service Policy) as amended; adoption of Policy 602 (Capital Credit Retirements) as amended; donated $1,500 to the CFC Integrity Fund ($500 check, $1,000 deducted from any 2016 patronage capital); appointed Director Buermann as 2017 CoBank Stockholder voting delegate.

Adjournment

Being no further business to come before the Board, President Seubert adjourned the meeting at approximately 3:50 pm.