Lane Electric - A Touchstone Energy Cooperative


Minutes of the Board of Directors’ Regular Meeting
June 22, 2015

The Lane Electric Cooperative, Inc. (LEC) Board of Directors convened its regular board meeting on June 22, 2015 at the LEC corporate office at 787 Bailey Hill Road in Eugene, Oregon.

Call to Order
President Christopher B. Seubert called to order the LEC Board regular monthly meeting around 10 AM with a quorum present. Directors present were: Vice-President Susan Knudsen Obermeyer, Secretary/Treasurer Jack Billings and directors Hugh Buermann, Jeri Nelson, J. Ingrid Kessler, and Kathy Keable.

Also present at different times in the meeting were: Charles N. Fadeley, LEC attorney (arrived around 10 AM); Matt Michel, General Manager; Dave D’Avanzo, Manager of Member & Regional affairs; Debi Wilson, Manager of Office & Staff Services; Cynthia Scoble, Controller; and Bryan Brewster, Engineering Technician.

Executive Secretary Brenda Everts acted as recording secretary.

Member Input
There were no members present.

Approval of Agenda
President Seubert asked if there were additions or amendments to the agenda. President Seubert declared the agenda approved as presented.

Approval of Minutes
President Seubert asked if there were additions or corrections to the May 26, 2015 board meeting minutes. There was one suggested correction. President Seubert declared the May 26, 2015 minutes approved as amended. President Seubert asked if there were additions or corrections to the special meeting minutes from June 1, 2015 or June 11, 2015. President Seubert declared the June 1, 2015 and June 11, 2015 minutes approved as presented.

Safety Program Report
General Manager Michel reported on the May inside Office and outside Construction and Maintenance safety meetings, and the Employee Safety Performance graphs through May. He reported that Tony Toncray, Manager of Operations & Maintenance, is developing a program focus on preventing strains based on LEC injury trends.

Financial Report
Controller Cynthia Scoble along with Manager Debi Wilson reported on LEC’s financial condition for the period ending May 2015.

Special Early Retirement Program (SERP) Amortization Deferral
Manager Wilson reported on the Special Early Retirement Program. Upon motion made and properly seconded Resolution 2015-2 was adopted: A Resolution to Defer Amortization of the Special Early Retirement Program (SERP) for Fiscal Year 2015 in the amount of $58,600.

President Chris Seubert called for committee reports.

Bylaws Committee Report: None

Elections and Credentials Committee Report: None

Policy Committee Report: None

Annual/District Meeting Committee Report: Dave D’Avanzo reported on the timing and planning of the District and Annual Meetings. Discussion followed.

Director Reports: Director Billings reported on the Safety Meeting he attended.

ORECA: President Seubert reported on the upcoming ORECA Mid-year meeting. All directors are scheduled to attend and all directors except Director Nelson will be attending the class.

General Manager: General Manager Michel shared thank-you notes received and reported on: The PNGC strategic planning retreat, Alcoa litigation, Columbia River Treaty, NERC de-listing, capital expenditures over ten thousand dollars, pre-pay, personnel updates, a procedure to create a leave donation bank, member matters, NW RiverPartners Clean Hydro pre-ad survey results, a Midstate Electric Co-op annual payment, and the delegation of authority to the general manager to procure insurance coverage.

Policy Review
General Manager Michel presented Policy 312 (System Inspections) for review. Discussion occurred. Upon motion made and seconded, the Board affirmed Policy 312 (system Inspection) as written and presented.

Touchstone Energy Services Member Survey Report
Manager D’Avanzo reported the highlights of the Touchstone Energy Services Member Survey results.

NRECA Policy & Resolutions Process
ORECA Executive Director, Ted Case led a discussion regarding NRECA policy development.

Community Solar Marketing Plan
Manager D’Avanzo presented the Board with a marketing plan for LEC’s community solar garden project and updated project numbers. Discussion occurred. Upon motion made and seconded, the Board approved changing the project from a 75 panel to an 84 panel project at the cost of $1,200 per panel output or $600.00 per ½ panel output with the firm commitment of 43 panels, understood to mean agreements signed and money received, necessary before moving forward with construction. The motion was approved by majority vote.

New Director Orientation
General Manager Michel reviewed the new director orientation checklist. Discussion occurred.

Upon motion made and seconded the Board appointed Susan Knudsen Obermeyer with Chris Seubert as alternate, to be Lane Electric’s NRECA 2015 Regional Meeting voting delegate for the calendar year 2015. The motion was approved by unanimous vote.

Donation Requests
Upon motion made and seconded it was approved to donate $1,500 the CFC Integrity Fund – designated to the Territorial Integrity fund. The motion was approved by unanimous vote.

Upon motion made and seconded it was approved to donate $500 to Relay for Life. The motion was approved by unanimous vote.

Agenda Items for July 27
President Seubert reviewed next month’s agenda items.

Executive Session
The directors along with General Manager Michel and Attorney Fadeley entered into executive session.

Being no further business to come before the Board, President Seubert adjourned the meeting at approximately 4:15 p.m.