Lane Electric - A Touchstone Energy Cooperative

04-27-15

The Lane Electric Cooperative, Inc. (LEC) Board of Directors convened its regular board meeting on April 27, 2015 at the LEC corporate office at 787 Bailey Hill Road in Eugene, Oregon.

 

Call to Order

President Christopher B. Seubert called to order the LEC Board regular monthly meeting around 10 AM with a quorum present. Directors present were: Vice-President Susan Knudsen Obermeyer, Secretary/Treasurer Jack Billings and directors Charles E. Bangle, Jeri Nelson, J. Ingrid Kessler, and Kathy Keable.

 

Also present at different times in the meeting were: Charles N. Fadeley, LEC attorney (arrived around 10 AM); Matt Michel, General Manager; Tony Toncray, Manager of Construction & Maintenance; Debi Wilson, Manager of Office & Staff Services; Cynthia Scoble, Controller; John Murray, Energy Services Representative.

General Manager Michel acted as recording secretary. Member Input

There were no members present.

 

Approval of Agenda

President Seubert asked if there were additions or amendments to the agenda. President Seubert declared the agenda approved as presented.

 

Approval of Minutes

President Seubert asked if there were additions or corrections to the March 23, 2015 board meeting minutes. President Seubert declared the minutes approved as presented.

 

Safety Program Report

Manager Tony Toncray reported on the March inside Office and outside Construction and Maintenance safety meetings, and the Employee Safety Performance graphs through March. He also reported on Lane Electric’s safety culture presentation at the NRECA Quest for Zero conference, Alert and Alive Forum action. Debi Wilson noted a change to the May office meeting topic. Discussion occurred.

 

Financial Report

Controller Cynthia Scoble along with Manager Debi Wilson reported on LEC’s financial condition for the period ending March 2015. Discussion occurred about warm weather effects on budget expectations.

 

Manager Wilson presented a recommendation to amend the 2015 Capital Budget to mitigate weather- related budget impacts on the LEC’s budgeted margins. Discussion occurred. Upon a motion made and seconded, the Board amended the 2015 Capital Budget in the following capital budget category: Add $276,148 for Construction-Distribution.

 

Controller Scoble presented LEC’s 2014 IRS form 990 tax return for Board approval. Discussion occurred. Upon motion made and seconded, the Board accepted the 2014 tax return Form 990 for Lane Electric Cooperative and directed the Cooperative’s general manager to timely sign and file the tax return.

 

 

 

Manager Wilson presented a recommendation to approve rates applicable to Lane Electric members who were affected by a service territory transfer from Emerald PUD and subject to certain contracted rates. Discussion occurred. Upon motion made and seconded, the Board adopted the rate schedules applicable to certain Lane Electric Cooperative service transfers from Emerald PUD as presented in the board packet and effective with bills rendered on and after June 1, 2015.

 

Reports

President Chris Seubert called for committee reports.

 

Bylaws Committee Report: Committee Chair Keable invited General Manager Michel to report on LEC bylaws amendment concepts and related language as detailed in the board packet. Discussion occurred. Attorney Chuck Fadeley will provide language to clarify amended Article I, Section 6 as proposed, and Article IV, Section 9 language will be changed from “two” to “three.” The Board directed Bylaws Committee Chair Keable to submit a final proposed bylaws amendment slate for Board review at the May regular board meeting.

 

Elections and Credentials Committee Report: Committee Chair Susan Knudsen Obermeyer reported that a conference call occurred and committee members were tasked with outreach to certain members.

 

Policy Committee Report: Committee Chair J. Ingrid Kessler reported that she had reviewed Policy 105 (Board of Directors/Attorney Relationship) for review and conferred with General Manager Michel.

 

Annual/District Meeting Committee Report: Committee Chair Jeri Nelson called on General Manager Michel to report the dates and locations of the upcoming member meetings.

 

Director Reports: None.

 

ORECA: Director Seubert reported that an ORECA Board meeting would occur later this week.

 

ORECA Government Affairs Committee (GAC): General Manager Michel reported on legislation concerning service disconnections and other relevant legislation.

 

General Manager: General Manager Michel shared thank-you notes received and reported on: The PNGC Board of Directors’ meeting, BPA-related matters, capital expenditures over ten thousand dollars, LEC’s load growth forecast, NRECA’s resolutions call, and upcoming events. He then presented proposals from potential facilitators for a board retreat. Discussion occurred. The Board directed General Manager Michel to retain Barbara Wirtz of Wirtz Consulting to conduct the board training as described in the proposal.

 

Policy Review

General Manager Michel presented Policy 104 (Delegation of Authority & Board of Directors/General Manager Relationship) for review. Discussion occurred. Upon motion made and seconded, the Board adopted Policy 104 (Delegation of Authority & Board of Directors/General Manager Relationship) as amended.

 

General Manager Michel presented Policy 105 (Board of Directors/Attorney Relationship) for review. Discussion occurred. Upon motion made and seconded, the Board adopted Policy 105 (Board of Directors/Attorney Relationship) as presented.

 

 

Strategic Plan Quarterly Review

 

 

 

General Manager Michel presented the strategic plan quarterly review. Discussion occurred.

 

Energy Facilities Siting Council Presentation

Director Billings gave a PowerPoint presentation about the State of Oregon’s Energy Facilities Siting Council, of which he is a newly appointed member. Discussion occurred.

 

iVue Technology Report

Robin Castle, Billing/Data Processing Coordinator, gave a PowerPoint presentation on LEC’s software solution from NISC for integrated office and field data management. Discussion occurred.

 

Appointments

President Seubert called for nominations. Upon motion made and seconded, the Board appointed Dave D’Avanzo with Matt Michel as alternate, to be Lane Electric’s Ruralite voting delegate for calendar year 2015.

 

Upon motion made and seconded, the Board appointed J. Ingrid Kessler with Matt Michel as alternate, to be Lane Electric’s NCSC voting delegate for calendar year 2015.

 

Donation Requests

Upon motion made and seconded it was unanimously approved to donate $500 to the NRECA International Foundation program.

 

Upon motion made and seconded it was unanimously approved to donate $400 to the Northwest Outdoor Science School program.

 

President Seubert presented a donation request from Catholic Community Services. The matter was not taken up for lack of a motion.

 

Upon motion made and seconded it was unanimously approved to donate $125 to the Lane Pomona Grange program.

 

Agenda Items for May 26th

President Seubert reviewed next month’s agenda items to include an executive session review of Row River Director position applications.

 

Executive Session

The directors along with General Manager Michel and Attorney Fadeley entered into executive session.

 

Adjournment

Being no further business to come before the Board, President Seubert adjourned the meeting at approximately 4:40 p.m.