Lane Electric - A Touchstone Energy Cooperative

12-22-14

Minutes of the Board of Directors’ Meeting
December 22, 2014

President Christopher B. Seubert called to order the Lane Electric Cooperative Inc. Board of Directors’ regular monthly meeting at 11:05 AM on Monday, December 22, 2014, at the Cooperative’s office at 787 Bailey Hill Rd; Eugene, Oregon. Directors present were Susan Knudsen Obermeyer, Vice-President; Charles E. Bangle, Secretary/Treasurer; and directors, Jeri Nelson, J. Ingrid Kessler, Kathy Keable, and Jack Billings.
Also present at different times in the meeting were Charles N. Fadeley, Cooperative attorney; Matt Michel, General Manager; Dave D’Avanzo, Manager of Member Services; Debi Wilson, Manager of Office & Staff Services; Tony Toncray, Manager of Construction & Maintenance; Doug Stockdale, Manager of Engineering Services and Brenda Everts, Executive Secretary, who acted as recording secretary.
Attorney Fadeley arrived at 11:00 am for the meeting.

Member Input
McKenzie district member Craig Patterson spoke to the Board regarding the proposed rate increase.

Approval of the Agenda
President Seubert asked if there were additions or amendments to the agenda. General Manager Matt Michel asked to amend the agenda to include extended time for Mr. Patterson to address the board. Director Seubert asked to add a section for Donations. Hearing no objections, President Seubert declared the agenda approved as amended.

Approval of Minutes
President Seubert asked if there were any additions or corrections to the November 24, 2014 board meeting minutes. Hearing no corrections or comments, President Seubert then declared the minutes approved as presented.

Safety Program Report
Tony Toncray, Manager of Construction & Maintenance, reported that the November 20th Office safety meeting topic was “Nutrition.” The November 20th Construction and Maintenance safety meeting topic was “Lock-Out / Tag-Out”. He also reported on the status of the Employee Safety Program through the end of November and reported there have been 810 days without a loss-time injury. Directors Bangle and Billings gave reports also.

Financial Report
Cynthia Scoble, Controller, along with Debi Wilson, Manager of Office and Staff Services, reported on the financial condition of the Cooperative for the period ending November 2014.
Debi Wilson explained that the Board of Directors of the Cooperative adopted a 2014 budget that anticipated the use of the balance of the deferred Residential Exchange Program Settlement funds. In order to use the residential exchange funds for mitigating rates, a resolution is needed in order to allocate the funds in the 2014 Budget year. Discussion followed.
Upon motion made and properly seconded it was approved to adopt Resolution 7-14 to Allocate Residential Exchange Funds in the 2014 Budget Year.
Debi Wilson explained that following the recently approved rate increase, all of the rate schedules would need to be adjusted to reflect the rate changes.
Upon motion made and properly seconded it was approved to ratify the revised rate schedules as presented to be made effective to all billings rendered on or after January 1, 2015.

Reports
 Committee:
Director Bangle, Board treasurer, discussed the travel reporting changes being proposed.
– Safety Committee – Directors Billings and Knudsen Obermeyer both reported on the safety meetings they attended.
 Director: Directors Billings and Kessler reported on the Director Training in Nashville.
 ORECA Director:
President Seubert reported on the ORECA activities. He also reported on the “Hack Attack” class that he attended.
 ORECA Government Affairs Committee (GAC): Mr. Michel reported on several issues:
– Carbon Tax Update
– Cool School
– Energy Supplier Agreement Litigation Assessment
 Manager: Matt Michel shared the thank you notes received. He also reported on several issues:
 PNGC Board Summary
– Energy Efficiency funding
– Audit results
– Coffin Butte
– Demand Response
 NWPPA
– Board of Trustees election
– Policy Resolution development process coming in January
– 2015 Awards nominations 1/30 deadline
 Load forecast
 Co-op to PUD article: a view on Cooperative uniqueness
 BPA Rate Impact Model

Policy Review
General Manger Matt Michel reported on the policies subject to review and discussion occurred:

• Policy 203 (Compensation Administration with Exhibit 1): Upon motion made and properly seconded it was approved to adopt Policy 203 Compensation Administration as amended.

• Policy 207 (Basic Workday and Workweek): Upon motion made and properly seconded it was approved to adopt Policy 207 Basic Workday and Workweek as amended.

Appoint Annual Meeting Voting Delegates
Upon motion made and properly seconded it was approved to appoint Matt Michel as Lane Electric’s NRECA voting delegate for the calendar year 2015.
Upon motion made and properly seconded it was approved to appoint Matt Michel as Lane Electric’s NRTC voting delegate for the calendar year 2015.
Upon motion made and properly seconded it was approved to appoint Matt Michel as Lane Electric’s CFC voting delegate for the calendar year 2015.

Strategic Plan Review
Staff along with General Manager Matt Michel, reviewed the fourth quarter Strategic Planning document. Discussion followed.
Donations
Upon motion made and properly seconded it was approved to donate the remaining donation funds for the calendar year 2014 in the amount of $6755.00 to the Member Assistance Program.

Agenda Items for January 26
o Donations
o Approve Revised E-Series Rate Schedules – EPUD Transfers
o Oregon ACRE Contribution
o 2015 Safety Performance Goals
o Adoption of 10-Year Construction Work Plan
o Construction Work Plan Activities 2014 Report

Executive Session
There being no further business to come before the board in open session, the directors along with Mr. Michel and Mr. Fadeley, entered into executive session.

Regular Session
Upon the board reconvening in regular session, a motion was made and properly seconded it was approved to adopt Policy 203 (Compensation Administration -Exhibit 1) as amended.

Adjournment
Meeting adjourned at approximately 3:00 p.m.