Lane Electric - A Touchstone Energy Cooperative

2013 June

Minutes of the Board of Directors’ Meeting
Lane Electric Cooperative, Inc.
June 24, 2013

The regular monthly meeting of the Board of Directors of Lane Electric Cooperative Inc. was called to order by President Jeri Nelson at 11:00 AM on Monday, June 24, 2013, at the Cooperative’s office at 787 Bailey Hill Rd, Eugene, Oregon.   Directors present were Christopher B. Seubert, Vice-President; Patricia C. Dymock, Secretary; Charles J. Leighter, Treasurer; and directors, Charles E. Bangle, Loy M. Sparks and James W. Hill. Also present were Charles N. Fadeley, Cooperative’s attorney; Rick Crinklaw, General Manager; Dave D’Avanzo, Manager of Member Services; Debi Wilson, Manager of Office & Staff Services;  Tony Toncray, Manager of Construction & Maintenance; Doug Stockdale, Manager of Engineering Services; and Brenda Everts, Executive Secretary, who acted as recording secretary.

Member Input
Mr. Jack Billings, Central district member, was present to observe the meeting.  Four members representing the “Forest Land Dwellers” prepared and presented correspondence and reference materials for the board indicating their reservations about spraying; Chris and Julie Berner, Lynn Bowers, and Glenn Harden.

Approval of the Agenda
President Nelson asked if there were additions or amendments to the agenda. Hearing none, President Nelson declared the agenda approved as presented.

Approval of Minutes
President Nelson asked if there were any additions or corrections to the minutes of the regular board meeting held on May 28, 2013. Director Bangle noted one change. President Nelson then declared the minutes approved as corrected.

Reports – Director & Committee

• Director:

CFC Forum – Director Bangle and Nelson reported on the CFC Forum they attended in Indianapolis, Indiana.

• ORECA Director:

Vice President Seubert, ORECA director, reported on the following items; PERS reform, ORECA’s Mid-Year meeting in July, carbon tax, and a petition circulating around the state capitol that supports hydro power being recognized as a renewable resource.

• Member Appointments Committee:

President Nelson reported the Member Appointments Committee met via conference call June 14th.  Directors Sparks and Bangle were not part of that committee due to conflict of interest.  Present on that call along with President Nelson were Director’s Hill, Seubert, Leighter, Dymock. Staff members Dave D’Avanzo and Brenda Everts were also present.

The committee appointed Ruth Boyd, Harold Bonini, Mike Galvin, Gerald Packard and Thomas Postelle to the Nominating Committee and reappointed Robert Perna and Martha Shearer to the Election & Credentials committee.

• ORECA Government Affairs Committee:

Mr. Crinklaw spoke on the following items; Oregon Legislature, Carbon Tax Study (SB 306), Pole maintenance deferral, and the Hydro Ballot Initiative.

• Safety Meetings:

Director Bangle reported on the inside safety meeting held June 20.  The topic was “Fire Safety in the office”.  The Outside safety meeting will be held June 27.  The topic will be “Pole-Top/Bucket rescue & MAYDAY Procedures”.

Report – Manager’s

• Thank You Cards:

Cards and thank you letters were shared with the board.

• Biological Opinion (BiOp)/ Fish & Wildlife Status:

Mr. Crinklaw gave an update on the following items:

• The DRAFT Bi-Op completion date is expected to be Mid-December.
• The hydro forecast at The Dalles is at 102% and the Grand Coulee is 109%.
• The progress of the CleanHydro television campaign.

• Regional/Federal Power Issues:

Mr. Crinklaw reported on BPA’s 2014-2015 power and transmission rate cases, and the Columbia River Treaty.

• PNGC Activities:

Mr. Crinklaw reported on the following PNGC issues: Annual Meeting Planning Schedule and the focus on development of Integrated Resource Plan and equity planning for future resources.
• FERC- Geomagnetic Disturbances (GD):

Mr. Crinklaw reported FERC is proposing new mandatory reliability standards to protect against geomagnetic disturbances.  The development and approval process could take two years or more.

• CFC Financial Management Training:

Mr. Crinklaw reported he recently received a list from CFC listing the training programs.  He asked the board to review them and identify topics they would like presented.

• Net-Metering Installation:

Mr. Crinklaw reported on the latest residential net-metering installation, a 3.1 KW Solar installation with a 12 percent capacity factor installed on McFarland Road in Oakridge.  That brings the total net-metering participants to 48 residential and two commercial producing 208,752 kWh per year.

• Blue River Charging Station:

Mr. Crinklaw reported as part of the state transportation initiative, a charging station for electric cars installed at Harbick’s Market in Blue River became operational in August of 2012.  The usage history for the station in 2012 was 1,468 kWh and in 2013 1,322 kWh.

• Crow High School Solar Project:

Mr. Crinklaw reported that Crow High School is planning an installation of 4.0 KW solar/PV system.  Lane Electric will be contributing $15,000 from the Bonneville Environmental Fund.  BPA will design the system and provide technical support.
The project will include a weather station, monitoring system with touch screen kiosk, and student curriculum and activity guide.

• Pre-Pay Program Update:

• Participants = 588
• Energy Monitoring = 385

Mr. Crinklaw mentioned the goal is to have 10 percent participation by 12/31/13.  Currently, the participation rate is 4.9 percent.

• Conferences & Meetings:

Mr. Crinklaw reported Region VII & IX Meeting will be held in Portland October 15-17.  ORECA is hosting the meeting and the cooperative will be contributing staff support for registration, ambassadors, etc.



• NRECA Youth Tour:

Mr. Crinklaw reported that Lane Electric’s NRECA Youth Tour Representative, Amy Watkins, was selected to represent Oregon on the Youth Leadership Council.  This is the second year in a row the Cooperative’s participant was selected.

• Community Events & Meetings:

Mr. Crinklaw reported that Lane Electric will be hosting the Cottage Grove “Business after Hours” on July 18th.  The location is yet to be announced.  He also reported the Blackberry Jam Parade is scheduled for 11:00 am on Saturday, July 27.

• Fox Hollow Substation Vegetation Management:

Mr. Crinklaw reported on a series of letters between Lane Electric and Fox Hollow Road members regarding the use of Herbicides to control vegetation at the substation.

• Telephone Scam:

Mr. Crinklaw explained that a member called to report someone called them identifying themselves as being from Lane Electric.  The caller told the member they were behind on their bill and service would be disconnected if they did not pay and proceeded to ask for the members banking information.  Following some investigation, the cooperative conducted a “phone blast” to all members letting them know of the possible scam.  Mr. Crinklaw also referred to a Register Guard article titled “Utilities report active scam”.

• Managers Report:

Mr. Crinklaw gave a report on the following items:

• Veteran’s Work Experience Program
• Radio noise in the Oakridge area
• Strategic Planning Retreat – Aug 20-21
• Hand-out:  In the Loop, June 2013

• Travel & Meetings Itinerary:

Each director received a copy of Mr. Crinklaw’s travel and meeting itinerary for June and July.

Attorney Chuck Fadeley arrived for the meeting at 12:00 P.M

Policy Review

Mr. D’Avanzo, Manager of Member Service, reported there were no policies for review this month.


Donation Request

St. Vincent DePaul “Community Concert” – A motion was made and seconded to donate $ 200 to the St. Vincent DePaul “Community Concert”.    The motion was approved by unanimous vote.
Appoint Voting Delegates

A motion was made and properly seconded to appoint the following individuals to serve as voting delegates representing Lane Electric Cooperative at the 2013 Region IX meeting:

• National Rural Electric Cooperative Association (NRECA)
Delegate: Director Bangle  Alternate: Director Dymock

• National Rural Utilities Cooperative Financial Corporation
Delegate: Director Seubert  Alternate: Director Bangle

• National Cooperative Services Corporation
Delegate: Director Dymock Alternate: Director Sparks

• CoBank
Delegate: Director Sparks Alternate: Director Seubert

The motion was approved by unanimous vote.

Lunch – Review Touchstone Energy 2012 National Survey

Mr. D’Avanzo gave a report on the annual Touchstone Energy customer opinion survey.

Identify Potential Bylaw Amendments

Mr. Crinklaw explained that to be consistent with the annual meeting planning schedule, any recommended bylaw amendments need to be brought before the Bylaw Review Committee soon.  Attorney Fadeley suggested several bylaw amendment changes. Lengthy discussion followed. The board then directed Attorney Fadeley and Mr. Crinklaw to develop proposed language for the suggested amendments.

Presentation of SmartHub Marketing Plan

Mr. Dave D’Avanzo presented the board with a detailed SmartHub marketing plan developed in response to the challenge of 10 percent participation in the Pre-Pay program by December 31, 2013.

Headquarters Master Plan Update

Ms. Debi Wilson gave an update on the headquarters’ master plan.  She also reported on the rupture of a water line under the building and the repair efforts that are underway.
Financial Report

Ms. Scoble, Controller, reported on the financial condition of the Cooperative for the period ending May 2013.

Safety Program Report

Toncray, Manager of Construction & Maintenance, reported the Office safety meeting was held June 20 and the topic was “Office Fire Safety”.  The Construction and Maintenance safety meeting will be held June 27.  The topic will be “Mayday procedures, Pole-Top and Bucket Rescue”.  He also reported on the status of the Employee Safety Program through the end of April, and reported there have been 807 days without a time loss injury.

Agenda Items for July 22

• Donations
• Call for Candidates – “Member of the Year Award”
• Strategic Plan Review
• Refer Bylaw Amendments to the Members

Legal report and Executive Session

There being no further business to come before the board in open session, the directors along with Mr. Crinklaw and Mr. Fadeley, entered into executive session.


Meeting adjourned at approximately 3:00 PM.