Lane Electric - A Touchstone Energy Cooperative

2013 April

Minutes of the Board of Directors’ Meeting

Lane Electric Cooperative, Inc.

April 22, 2013



            The regular monthly meeting of the Board of Directors of Lane Electric Cooperative Inc. was called to order by President Jeri Nelson at 11:00 AM on Monday, April 22, 2013, at the Cooperative’s office at 787 Bailey Hill Rd, Eugene, Oregon.   Directors present were Christopher B. Seubert, Vice-President; Patricia C. Dymock, Secretary; Charles J. Leighter, Treasurer; and directors, Charles E. Bangle, Loy M. Sparks and James W. Hill. Also present were Charles N. Fadeley, Cooperative’s attorney; Rick Crinklaw, General Manager; Dave D’Avanzo, Manager of Member Services; Debi Wilson, Manager of Office & Staff Services;  Tony Toncray, Manager of Construction & Maintenance; Doug Stockdale, Manager of Engineering Services; and Brenda Everts, Executive Secretary, who acted as recording secretary.


Member Input

There were no members present to observe the meeting.


Approval of the Agenda

President Nelson asked if there were additions or amendments to the agenda. Mr. Crinklaw asked to add one item to the agenda. Hearing no other changes or amendments, President Nelson declared the agenda approved as amended.


Approval of Minutes

President Nelson asked if there were any additions or corrections to the minutes of the regular board meeting held on March 18, 2013. Hearing none, President Nelson declared the minutes approved as presented.


Reports – Director & Committee


  • Director Conference:


Director Bangle, Dymock, and Nelson all reported on the classes they attended during the NRECA Directors Conference held in San Francisco March 23-27.


  • CFC Workshop:


Directors Leighter, Bangle, Nelson, Seubert, Dymock, and Sparks reported on the CFC workshop they attended in Portland April 10 – 11.



  • ORECA Director:


Vice President Seubert, ORECA director, reported on the following items; the status of Senate Bill 562(Community Net Metering), ORECA’s Mid-Year meeting in July, and the ORECA officer elections.


  • ORECA Government Affairs Committee:


Mr. Crinklaw spoke on the following pending legislation, Senate Bill 562(Community Net Meeting) and House Bill 2108 (Renewable Portfolio Standards).  He also reported that  he, along with Vice President Seubert, will be participating in the NRECA/ORECA Legislative Mission April 28- May1 in Washington D.C.  The issues to be discussed are: Columbia River Treaty, Fish & Wildlife, BPA Issues, and Cyber Security.


  • Safety Meetings:


Director Bangle reported on the outside safety meetings held March 28 and the inside safety meeting held April 18. Director Dymock reported on the combined safety meeting on “Back Safety” held March 20.


Report – Manager’s


  • Thank You Cards:


Cards and thank you letters were shared with the board.


  • Biological Opinion (BiOp)/ Fish & Wildlife Status:


Mr. Crinklaw gave an update on the following items:


  • The DRAFT Bi-Op completion date is expected to be Mid-December.
  • Lethal removal of California Sea Lions at Bonneville Dam has begun.
  • The hydro forecast at The Dalles is at 92% and the Grand Coulee is 96%.
  • The progress of the CleanHydro television campaign.


  • Regional/Federal Power Issues:


Mr. Crinklaw reported on BPA’s 2014-2015 power and transmission rate cases, and PPC’s Legislative Mission.


  • PNGC Financial report:


Mr. Crinklaw reported on the current monthly and year-to-date financials for PNGC through February.


  • PNGC Activities:


Mr. Crinklaw reported on the following PNGC issues: Ocean Wave Project/Ocean Power Technology – Update, Cyber Security, Integrated Resource Plan (IRP) update, Demand Response, Smart Grid Oregon Expert Advisory Council, and NRECA’s RS Pre-Pay Option.


  • King Estate Solar Project – Update:


Mr. Crinklaw gave a quarterly review of the King Estate Solar Project.


  • Crow High School Solar Project:


Mr. Crinklaw reported the Crow High School is planning an instillation of 4.0 KW solar/PV system.  Lane Electric will be contributing $15,000 from the Bonneville Environmental Fund.  BPA will design the system and provide technical support.

The project will include a weather station, monitoring system with touch screen kiosk, and student curriculum and activity guide.


  • Net-Metering Installation:


Mr. Crinklaw reported on the latest two residential net-metering installations, a 2.9 kW PV system installed on 43rd Street, and an 11.5 kW PV system with a 12% capacity factor installed on Huckleberry Road in Oakridge.  The system in Oakridge will be one of the largest installations to date, bringing the total Net-Metering participants to 47 residential and 2 commercial producing 205.395 kWh per year.


  • Pre-Pay Program Update:
  • Participant = 531
  • Average Payment = $50.28
  • Energy Monitoring = 391


Mr. Crinklaw mentioned the goal is to have 10% participation by 12/31/13.  Currently there are 1,300 participants, 3.8%.


  • Blue River Substation Theft:


Mr. Crinklaw reported there was a break-in at the Blue River Substation on March 25.  The thieves cut the padlock on the gate, broke into the control building and stole the modem that runs the AMI system.  Total cost for replacement $765.00.


  • Fern Ridge Substation Transformer:


The new transformer was placed in service on April 14 following an 8-hour planned outage.  There were no complaints from members and the crews experienced no problems.  The facility is operating like a brand new substation per Gary Waggener, Substation coordinator.  Mr. Crinklaw commended Mr. Waggener on an excellent job managing the project.


  • GM Transition Plan:


Mr. Crinklaw reported the invoice from NRECA/NCG for the General Manager Transition Plan development and travel expenses totaled $16,290.00.


  • Capital Expenditures Exceeding $10K:


Mr. Crinklaw reported on the purchase of a substation transformer in the amount of $419,648, 2013 Capital Budget project 514, Section 1.


  • Service Extension Exceeding $10K:


Mr. Crinklaw reported J. Gustina paid $18,759 in April for an underground extension.


  • Conferences & Meetings:


Mr. Crinklaw reported Dave D’Avanzo will be attending the Ruralite Services Annual Meeting that will be held May 10 in Portland.  He also reported the ORECA Mid-Year meeting will be held July 16-18 in Gleneden Beach, OR.


  • Managers Report:


Mr. Crinklaw gave a report on the following items:


  • Veteran’s Work Experience Program
  • Capital Credits Refund Notices/Information
  • Strategic Planning Retreat – Aug 20-21
  • Hand-out:  In the Loop, April. 2013
  • The Register Guard article “EWEB faces proposed unions”


  • Travel & Meetings Itinerary:


Each director received a copy of Mr. Crinklaw’s travel and meeting itinerary for March and April.


Attorney Chuck Fadeley arrived for the meeting at 12:00 P.M


Policy Review


Mr. D’Avanzo, Manager of Member Service, gave a review of Policy 105 (Board of Directors/Attorney Relationship), and Policy 211 (Employee Holiday & Leave Privileges). A motion was made and properly secondedto renew as presented Policy 105 (Board of Directors/Attorney Relationship) and renew as amended and presented Policy 211 (Employee Holiday & Leave Privileges). The motion was approved by unanimous vote.


Donation Request 


NRECA International Foundation – A motion was made and seconded to donate $ 500 to the NRECA International Foundation.    The motion was approved by majority vote.


Presentation: Columbia River Treaty


PNGC representatives, President and Chief Executive Officer, Mr. John Prescott and General Counsel & Government Affairs Manager, Zabyn Towner, gave presentation on the Columbia River Treaty.


Strategic Plan Review


Mr. D’Avanzo, along with staff, reported on the updated strategic plan and described the progress made towards the goals, objectives and initiatives contained in the action plan.


Appoint NWPPA Voting Delegates


A motion was made and properly seconded to appoint the following individuals to serve as voting delegates representing Lane Electric Cooperative at the annual meetings for the following organizations:


  • Northwest Public Power Association (NWPPA)

Delegate:  Pat Dymock                Alternate: Ed Bangle

  • Ruralite Services

Delegate:  Jeri Nelson                  Alternate: Dave D’Avanzo


The motion was approved by unanimous vote.


EPUD Customer Transfer Rate Conversion Option


Last month the board adopted revised E-Series rate schedules.  The rates would mirror current EPUD rates that recently increased by three percent.  The rate is applicable to customers preciously served by EPUD.  The E-series rates apply when LEC rates are higher than EPUDs rates.  Mr. Crinklaw proposed a fixed one-time credit of $50 to permanently convert to LEC rates.  The credit would be applied to the members’ next bill.  A motion was made and properly seconded to approve as presented the rate conversion option for Lane Electric Cooperative members subject to Rate Schedule GS-1E (General Service Single-Phase – EPUD Transferred Customers).  The motion was approved by unanimous vote.


NRECA Retirement Plan Pre-Payment Option


A motion was made and properly seconded to table discussion on the NRECA Retirement Pre-Payment Option until the May board meeting.  The motion was approved by unanimous vote.






Resolution 3-13 – Special Early Retirement Plan Amortization


A motion was made and properly seconded to approve Resolution 3-13, (A resolution authorizing the application of FASB ASC 980-405-25-1 to the SERP payment).  The motion was approved by unanimous vote.


Accept 2012 Tax Return (Form 990)

A motion was made and properly seconded to accept the 2012 tax return (Form 990) for Lane Electric Cooperative, and direct the Cooperative’s General Manager to sign the tax return and file it timely.  The motion was approved by unanimous vote.


Financial Report


Ms. Scoble, Controller, reported on the financial condition of the Cooperative for the period ending March 2013.


Safety Program Report


Toncray, Manager of Construction & Maintenance, reported the Office safety meeting was held April 18 and the topic was “Defensive Driving”.  The Construction and Maintenance safety meeting will be April 25.  The topic I will be “Hearing Protection”.  He also reported on the status of the Employee Safety Program through the end of March, and reported there have been 744 days without a time loss injury.


Agenda Items for May 28


  • Donations
  • Waiver of Notice
  • NRECA Retirement Pre-Payment Plan
  • Service territory


Legal report and Executive Session


There being no further business to come before the board in open session, the directors along with Mr. Crinklaw and Mr. Fadeley, entered into executive session.




Meeting adjourned at approximately 3:15 PM.