Lane Electric - A Touchstone Energy Cooperative

2-21-17

Minutes of the Board of Directors’ Regular Meeting

February 21, 2017

 

The Lane Electric Cooperative, Inc. (LEC) Board of Directors convened its regular board meeting on February 21, 2017 at the LEC corporate office at 787 Bailey Hill Road in Eugene Oregon.

 

Call to Order

President Christopher B. Seubert called to order the LEC Board regular monthly meeting around 9:00 am with a quorum present. Directors present were: Vice-President J. Ingrid Kessler, Secretary Hugh Buermann, Treasurer Susan Knudsen Obermeyer and directors Jack Billings, Kathy Keable, and Jerry Shorey.

 

Also present at different times in the meeting were: Charles N. Fadeley, LEC attorney (arrived at 9:00 am); General Manager, Matt Michel; Tony Toncray, Manager of Engineering & Operations; Dave D’Avanzo, Manager of Member & Regional Affairs; Debi Wilson, Manager of Office & Staff Services; Andy Cave, IT Coordinator; John Murray and Zechariah English, Energy Services Representatives; Julie Stephens, Credit & Member Services supervisor, and Guest Speaker Ward Wimbish, Greater Eugene Inc., Director.

 

Communications/Executive Assistant Brenda Everts acted as recording secretary.

 

Member Input

None.

 

Approval of Agenda

President Seubert asked if there were additions or amendments to the agenda. President Seubert declared the agenda approved as amended.

 

Approval of Minutes

President Seubert asked if there were additions or corrections to the January 23, 2017 board meeting minutes.  President Seubert declared the January 23, 2017 board meeting minutes approved as presented. 

 

Safety Report

Manager Toncray reported on the January Inside and Outside Safety Meeting Minutes. Discussion occurred. He presented the safety graphs and noted 223 days without a workplace accident. He further reported on any monthly personal injuries and vehicle accidents including totals month-to-date. Director Knudsen Obermeyer will attend next month’s Office Safety meeting. Director Shorey will attend the next month’s Construction & Maintenance Safety meeting.

 

Financial Report

General Manager Michel reported that due to the early meeting this month, the monthly statistics and financials are not complete and will be distributed soon.  He also reported on the open CoBank Director Position.

 

Executive Session

The directors along with General Manager Michel and Attorney Fadeley entered into executive session.

 

Policy Review

The Board directed Director Billings to work with Attorney Fadeley to review Policy 108 (Directors Fees & Expenses) regarding compensation by affiliated organizations for director participation.

 

General Manager Michel presented Policy 306 (PCB Program) for review. Discussion occurred. Upon motion made and seconded, the Board adopted Policy 306 (PCB Program) as amended in the board packet.

 

General Manager Michel presented Policy 310 (Energy Conservation Programs). Discussion occurred with information provided by John Murray and Zechariah English, Energy Services Representatives, and Julie Stephens, Credit & Member Services Supervisor. Upon motion made and seconded, the Board adopted Policy 310 (Energy Conservation Program) as amended in the board packet. 

 

General Manager Michel reported on the resolution process for the upcoming NRECA Annual Meeting where the Stranded Assets resolution will be considered. ORECA Executive Director, Ted Case, joined in the conversation via conference call.  Discussion occurred.

 

Guest Speaker

Ward Wimbish, Greater Eugene Inc. Director, spoke to the Board about Greater Eugene Inc. Discussion followed.

 

PNGC End-User & Customer Service Surveys Report

Manager D’Avanzo reported on the PNGC End-User and Customer Service Survey report.  Discussion followed.

 

Reports

Member Committee: Member Appointment Committee chaired by Hugh Buermann. Manager D’Avanzo presented timelines for the Member Appointment Committee’s action. Discussion occurred.

Upon motion made and seconded the Board approved to have Staff make the request to retain voluntary members to serve for a three-year term on the Elections & Credentials Committee.  Directors up for election did not participate in the vote.

 

Bylaws Committee: Bylaws Committee Chair Kessler turned the discussion over to Attorney Fadeley who expanded on the suggested amendments. Discussion followed. By consensus, the Board approved for referral to the membership the recommended articles of incorporation and bylaws changes as presented in the board packet, choosing to retain in Bylaws Article VI, Section 3 the last sentence and inserting the word “not” as presented in the board packet.

 

Director Reports: Directors offered comments on their recent activities.

 

Manager’s Report: General Manager Michel reported on: ORECA governmental affairs updates; PNGC matters; PPC matters; pre-pay; electronic payments; Eugene UGB developments; economic development discussions with local officials; and upcoming events. By consensus the Board agreed to set Monday, March 6 from 10 AM to 2 PM to meet with Matt and hold a NRECA resolutions workshop.

 

Staff Report

Andy Cave, IT Coordinator, gave an update on IT and Cybersecurity. Discussion occurred.

Appointments

President Seubert called for action on a CRC voting delegate.  Upon motion made and seconded the Board appointed Secretary Buermann as Lane Electric’s 2017 voting delegate and Director Keable as alternate for Cooperative Response Center (CRC).

President Seubert called for action on a Ruralite voting delegate.  Upon motion made and seconded the Board appointed Dave D’Avanzo as Lane Electric’s 2017 voting delegate for Ruralite.

Agenda Topics for March 27th

President Seubert reviewed next month’s agenda items.

Travel Check-In: Brenda Everts gave a travel and training update.

 

Action Review

General Manager Michel reviewed Board actions: approval of agenda, approval of minutes; Director Knudsen Obermeyer to attend the Inside safety meeting, Director Shorey to attend the Outside safety meeting; Director Billings and Attorney Fadeley to review Policy 108; adoption of Policy 306 (PCB Program) as amended; adoption of Policy 310 (Energy Conservation Programs) as amended; directed Staff to manage and staff the Elections & Credentials Committee; referred articles of incorporation and bylaws changes to the membership; set Monday, March 6 for workshop and GM meeting; appointed Secretary Buermann, Director Keable alternate for 2017 CRC voting delegate; appointed Manager D’Avanzo as 2017 Ruralite voting delegate.

 

Adjournment

Being no further business to come before the Board, President Seubert adjourned the meeting at approximately 3:55pm.