Lane Electric - A Touchstone Energy Cooperative

12-19-16

Minutes of the Board of Directors’ Regular Meeting

December 19, 2016

 

The Lane Electric Cooperative, Inc. (LEC) Board of Directors convened its regular board meeting on November 28, 2016 at the LEC corporate office at 787 Bailey Hill Road in Eugene Oregon.

 

Call to Order

President Christopher B. Seubert called to order the LEC Board regular monthly meeting around 11:00 am with a quorum present. Directors present were: Vice-President J. Ingrid Kessler, Secretary Hugh Buermann, Treasurer Susan Knudsen Obermeyer and directors Jack Billings, Kathy Keable, and Jerry Shorey.

 

Also present at different times in the meeting were: Charles N. Fadeley, LEC attorney (arrived at 11:15 am); General Manager, Matt Michel; Tony Toncray, Manager of Engineering & Operations; Debi Wilson, Manager of Office & Staff Services; Cynthia Scoble, Controller; and John Murray, Energy Services Representative.

 

General Manager Matt Michel acted as recording secretary.

 

Member Input

None.

 

Approval of Agenda

President Seubert asked if there were additions or amendments to the agenda. In light of the ice storm and its aftermath, consensus was to postpone the bylaws review, committee, director, and ORECA reports, and the staff report to January. President Seubert declared the agenda approved as amended. 

 

Approval of Minutes

President Seubert asked if there were additions or corrections to the November 28, 2016 board meeting minutes.  President Seubert declared the November 28, 2016 board meeting minutes approved as presented. 

 

Safety Report

Manager Toncray reported on the November inside Office safety meeting and the outside Construction and Maintenance safety meeting and the Employee Safety Performance graphs through November. Director Billings will attend the January 19th office meeting and President Seubert will attend the January 26th outside meeting. Manager Toncray reported on the ongoing ice storm restoration. Discussion occurred.

 

Financial Report

Controller Cynthia Scoble reported on LEC’s financial condition for the period ending November 2016. Discussion occurred. She also explained the IRS form 990 Questionnaire for 2016.

 

Manager Wilson presented information on offered insurance coverage for patronage capital challenges and choice of defense buy-back.  Discussion occurred. By consensus the Board chose to not take action on the offered coverages.

 

Policy Review

General Manager Michel presented three policies for review this month. Discussion occurred.

 

  • Policy 207 (Basic Workday and Workweek)
  • Policy 301 (Service Policy)
  • Policy 203 (Compensation Administration)

 

Upon motion made and seconded, the Board adopted Policy 207 (Basic Workday and Workweek) as revised and presented in the board packet. 

 

Upon motion made and seconded, the Board adopted Policy 301 (Service Policy) as revised and presented in the board packet. 

 

Executive Session

The directors along with General Manager Michel and Attorney Fadeley entered into executive session.

 

Returning to regular session and upon motion made and seconded, the Board adopted Policy 203 (Compensation Administration) with Exhibit 1 Survey Approach as presented. 

 

Reports

Manager’s Report: General Manager Michel reported on: PNGC matters, Policy 401 expenditures, pre-pay, net metering, and upcoming events. He also presented the latest BPA load forecast. Discussion occurred.

Appointments

Upon motion made and seconded, the Board appointed Secretary Buermann as Lane Electric’s NRECA voting delegate for 2017.

 

Upon motion made and seconded, the Board appointed Director Billings as Lane Electric’s NRTC voting delegate for 2017.

 

Upon motion made and seconded, the Board appointed ­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­Treasurer Knudsen Obermeyer as Lane Electric’s NISC voting delegate for 2017.

 

Upon motion made and seconded, the Board appointed ­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­Director Keable as Lane Electric’s CFC voting delegate for 2017.

 

Donations

President Seubert presented the following donations for consideration:

 

  • Kiwanis Holiday Food Drive

 

Motion made and seconded to donate $480 from Lane Electric and $20 from Directors personally through Lane Electric for a total donation of $500 to the Kiwanis Holiday Drive.

 

Agenda Topics for January 23rd

President Seubert reviewed next month’s agenda items. Added items: bylaws review, ice storm de-brief by staff, staff report: What’s a Watt?

 

Action Review

General Manager Michel reviewed Board actions: approval of amended agenda, approval of minutes, Director Billings to attend Inside safety meeting, President Seubert to attend the Outside safety meeting, adoption of Policy 207 (Basic Workday and Workweek) as amended, adoption of Policy 301 (Service Policy) as amended, adoption of Policy 203 (Compensation Administration) and Exhibit 1 as presented, appoint Secretary Buermann as NREACA voting delegate, appoint Director Billings as NRTC delegate, appoint Treasurer Knudsen Obermeyer as NISC voting delegate, and appoint Director Keable as CFC voting delegate, donate $480 from Lane Electric and $20 from Directors personally through Lane Electric for a total donation of $500 to the Kiwanis Holiday Drive, add to next month’s agenda: ice storm de-brief, bylaws review, and engineering staff report.

 

Adjournment

Being no further business to come before the Board, President Seubert adjourned the meeting at approximately 2:45 pm.