Lane Electric - A Touchstone Energy Cooperative

10-26-15

Minutes of the Board of Directors’ Regular Meeting
October 26, 2015

The Lane Electric Cooperative, Inc. (LEC) Board of Directors convened its regular board meeting on October 26, 2015 at the LEC corporate office at 787 Bailey Hill Road in Eugene, Oregon.

Call to Order
President Christopher B. Seubert called to order the LEC Board regular monthly meeting around 9:00 am with a quorum present. Directors present were: Vice-President J. Ingrid Kessler, Treasurer Jack Billings, Secretary Hugh Buermann, and directors Susan Knudsen Obermeyer, Kathy Keable, and Jerry Shorey.

Also present at different times in the meeting were: Charles N. Fadeley, LEC attorney (arrived at 9:00 am); Matt Michel, General Manager; Debi Wilson, Manager of Office & Staff Services; Tony Toncray, Manager of Engineering & Operations, Cynthia Scoble, Controller; Julie Stephens, Credit & Member Services Supervisor; and Andy Cave, IT Coordinator. Claire Hobson, Account Executive from the Bonneville Power Administration was also present.

Executive Secretary Brenda Everts acted as recording secretary.

Member Input
None

Approval of Agenda
President Seubert asked if there were additions or amendments to the agenda. President Seubert declared the agenda approved as presented.

Approval of Minutes
President Seubert asked if there were additions or corrections to the September 28, 2015 board meeting minutes. President Seubert declared the September 28, 2015 regular board meeting minutes approved as presented with a typographical correction.

President Seubert asked if there were additions or corrections to the October 9, 2015 special meeting minutes. President Seubert declared the October 9, 2015 special board meeting minutes approved as presented.

Safety Program Report
Engineering & Operations Manager Tony Toncray reported on the September inside Office and outside Construction and Maintenance safety meetings, and the Employee Safety Performance graphs through September. Director Keable reported on the inside safety meeting she attended. Director Kessler reported on the Construction & Maintenance safety meeting she attended.

Andy Cave, Wellness Program – IT Coordinator, presented a wellness program report. Discussion followed.

Financial Report
Controller Cynthia Scoble reported on LEC’s financial condition for the period ending September 2015. Manager Wilson reported on the co-op’s debt management.
Office & Staff Services Manager Debi Wilson along with Credit & Member Services Supervisor Julie Stephens reported on the House Bill 2599 (OR) disconnect report. Discussion occurred.

Manager Wilson reported on medical and dental insurance renewal information. Discussion occurred.

Introduction of Draft 2016 Budgets
Manager Wilson presented the draft 2016 operating and capital budgets. Discussion occurred. A Board budget workshop will occur on November 12th.

Policy Review
General Manager Michel presented Policy 303 (Line Extension & Service Relocations) for review. Discussion occurred. Upon motion made and seconded, the Board adopted Policy 303, pertaining to Line Extension & Service Relocations as revised and presented in the meeting packet.

General Manager Michel presented Policy 108 (Directors Fees & Expenses) for review. Discussion occurred. The Policy was tabled for further discussion.

Community Solar Garden Report
Manager Wilson updated the Board on the Community Solar Garden marketing campaign, panel output subscriptions, and details on a payment plan option for panel subscriptions. Board consensus was to have the payment plan interest rate be Prime +1. Discussion occurred. .

Reports
ORECA: President Seubert declared his interest in running for board president for ORECA.
He also reported the possibility of ORECA taking over NRECA’s RESAP Safety program. ORECA will also be sending over $5,000 in funding to Douglas Electric’s members and UCC victims in Roseburg, Oregon.

Director Reports: Director Keable suggested obtaining “Shaky Ground” Earthquake pamphlets that were handed out at the ORECA Annual Meeting. Staff will do so.

Government Affairs: None

General Manager: General Manager Michel shared a thank-you note received and reported on: PNGC updates, PPC updates, Oregon Department of Energy Clean Power Plan information, Policy 401 expenditures, pre-pay, Snake River dam press coverage, net metering, Cottage Grove Foundation Dinner, FERC hydroelectric dam permit intervention, recruitments, Rainbow Substation visit, and Board tours.

Annual Meeting Discussion
Executive Secretary Brenda Everts along with Annual Meeting Chair Kessler discussed the direction and date for the 2016 annual meeting and district meetings. Upon motion made and seconded, the Board designated Monday, May 23, 2016 as the date for the 2016 Lane Electric Annual Meeting date with one district meeting to be held in each of the four districts within one month of the annual meeting.

BPA Power Services
Claire Hobson, BPA Account Executive presented information on BPA’s power services. Discussion occurred.

Appointments
General Manager Michel explained that three Oregon Rural Electric Cooperatives Association (ORECA) groups need Lane Electric representatives (and in one case, an alternate) appointed for the coming calendar year.

Upon motion made and seconded move to appoint Christ Seubert for the calendar year 2016 term as Lane Electric’s Board Representative to ORECA, with Jack Billings as Board Alternate.

Upon motion made and seconded move to appoint Matt Michel for the calendar year 2016 term as Lane Electric’s ACRE Committee representative.

Upon motion made and seconded move to appoint Matt Michel for the calendar year 2016 term as Lane Electric’s ORECA Government Affairs Committee representative.

Donation Requests
President Seubert presented the following Donations for consideration:
Fern Ridge Kiwanis Holiday Food Drive, Creswell Food 4 Kids, Senior Citizens Christmas Baskets
McKenzie Christmas Dinner, McKenzie Education Foundation and Toys for Tots. Discussion occurred.

The Board approved a donation in the amount of $500 to the Fern Ridge Kiwanis Holiday Food Drive.
The Board approved a donation in the amount of $400 to the Creswell Food 4 Kids program.
The Board approved a donation in the amount of $500 to the Senior Citizens Christmas Basket program. Director Knudsen Obermeyer abstained from the vote.
The Board approved a donation in the amount of $500 to the McKenzie Christmas Dinner program.
The Board approved a donation in the amount of $400 to the McKenzie Education Foundation program. Director Keable abstained from the vote.
The Board approved a donation in the amount of $400 to the Toys for Tots program.

Agenda Items for November 23
President Seubert reviewed next month’s agenda items.

Action Review:
Approval of the agenda, approval of two sets of minutes, adopted Policy 303 as presented, consensus for a Community Solar Garden payment plan participation at Prime +1, directing staff to obtain more earthquake resource guides if available, approval of the Annual Meeting date as May 23, 2016, appointed President Seubert and Treasurer Billings as the ORECA Director and Alternate, Matt Michel as the ORECA ACRE and Government Affairs Committee representative. And the following donations: $500 – Fern Ridge Holiday Food Drive, $400 Creswell Food 4 kids, $500 Senior Citizens Christmas Basket Program, $500 – McKenzie Christmas Dinner program, $400 – McKenzie Education Foundation, and $400 – Toys for Tots program.

Executive Session
The directors along with Attorney Fadeley entered into executive session.

Adjournment
Being no further business to come before the Board, President Seubert adjourned the meeting at 3:26 p.m.