Lane Electric - A Touchstone Energy Cooperative

10-24-16

Minutes of the Board of Directors’ Regular Meeting

October 24, 2016

 

The Lane Electric Cooperative, Inc. (LEC) Board of Directors convened its regular board meeting on October 24, 2016 at the LEC corporate office at 787 Bailey Hill Road in Eugene Oregon.

 

Call to Order

President Christopher B. Seubert called to order the LEC Board regular monthly meeting around 9:00 am with a quorum present. Directors present were: Vice-President J. Ingrid Kessler, Secretary Hugh Buermann, Treasurer Susan Knudsen Obermeyer and directors Kathy Keable, and Jerry Shorey. Director Jack Billings was absent.

 

Also present at different times in the meeting were: Charles N. Fadeley, LEC attorney (arrived at 9:00 am); General Manager, Matt Michel; Tony Toncray, Manager of Engineering & Operations; Dave D’Avanzo, Manager of Member & Regional Affairs; Debi Wilson, Manager of Office & Staff Services; Cynthia Scoble, Controller; and Julie Stephens, Credit & Member Services Supervisor.

 

Executive Secretary Brenda Everts acted as recording secretary.

 

Member Input

Central District member, James Callaway, expressed the need for reliable and cost effective internet service in the Peaceful Valley area. He asked if Lane Electric was considering offering internet service in the future. The Board instructed General Manager Michel to send a letter response to Mr. Callaway.  Following discussion, Mr. Calloway thanked the Board for their time and left the meeting.

 

Approval of Agenda

President Seubert asked if there were additions or amendments to the agenda. President Seubert declared the agenda approved as amended to swap the Draft 2-17 Budget discussion with the Bylaws Review.

 

Approval of Minutes

President Seubert asked if there were additions or corrections to the September 26, 2016 board meeting minutes.  President Seubert declared the September 26, 2016 board meeting minutes approved as presented. 

 

Safety Report

Manager Toncray reported on the September inside Office safety meeting and the outside Construction and Maintenance safety meeting.  He also reported on the Employee Safety Performance graphs through September.  He noted that the DART rate graph needs updated. Director Knudsen Obermeyer will attend next month’s Office Safety meeting. Director Kessler will attend the next month’s Construction & Maintenance Safety meeting.

 

Financial Report

Cynthia Scoble reported on LEC’s financial condition for the period ending September 2016. Discussion occurred.

 

Medical & Dental Insurance Renewal Update

Manager Wilson reported on the process for renewing the Medical and Dental plans for the 2017 calendar year.  Discussion followed.

 

NRECA Director Deferred Compensation Plan

Manager Wilson presented an amendment to the NRECA’s Director Deferred Compensation Plan that allows a director to direct compensation into a fund other than NRECA’s Homestead Fund, among other updates.  Upon motion made and properly seconded it was moved to adopt Resolution 3-2016: A resolution authorizing the restatement and re-adoptions of the NRECA Executive Compensation 457 (b) Plan for Directors of Tax-Exempt Organizations, in part to allow directors to invest their funds with the regulated investment company of their choosing; and authorize and direct Matt Michel, General Manager, to execute all necessary documents and to take any and all further actions necessary to carry out the intentions of the Board as indicated in this resolution.

 

Establish 2017 Regular Board Meeting Schedule

Upon motion made and properly seconded it was moved to adopt the 2017 regular board meeting schedule as revised.

 

Executive Session

The directors along with General Manager Michel and Attorney Fadeley entered into executive session.

 

Consider 2017-2019 Strategic Plan

Upon motion made and properly seconded it was moved to adopt the 2017-2019 Strategic Plan.

 

Bylaws Review

Attorney Fadeley gave the second of a four-part training series on Lane Electric’s Bylaws.

 

2017 Annual Meeting Planning

Manager D’Avanzo reviewed three potential annual meeting dates along with sample logistic calendars for 2017.  Upon motion made and properly seconded it was moved to designate Tuesday, May 30, 2017 as the date for the 2017 Lane Electric Annual Meeting, with one district meeting to be held in each of the four districts with the possibility of one in the Lowell area to be held within one month of the annual meeting.

 

Policy Review

General Manager Michel presented three policies for review this month.

 

  • Policy 213 (Employee Training Program)
  • Policy 307 (Identity Theft Prevention & Red Flag Alerts)
  • Policy 311 (Net Metering Services)

 

Upon motion made and seconded, the Board adopted Policy 213 (Employee Training Program) as presented in the board packet.

 

Upon motion made and seconded, the Board adopted Policy 307 (Identity Theft Prevention & Red Flag Alerts) as revised and presented in the board packet. 

 

Upon motion made and seconded, the Board adopted Policy 311 (Net Metering Services) as revised and presented in the board packet. 

 

General Manager Michel reviewed the NRECA resolutions process. Discussion occurred.

 

Reports

Committee: Kathy Keable, Annual Meeting Chair asked for anyone with ideas for the 2017 District or Annual meetings to let her know.

 

Director Reports: Directors offered comments on their recent activities.

 

ORECA: President Seubert reported on ORECA matters and the ORECA Directors Conference. General Manager Michel reported on state legislative matters being addressed by ORECA.

 

Manager’s Report: General Manager Michel reported on: PPC letters on BPA matters, no Policy 401 expenditures, pre-pay, the community solar garden, net metering, Julie Stephens receiving this year’s ORECA Rural Electrification Award, Oakridge air quality efforts, upcoming trade association annual meetings, and this year’s maple leaf contest.

 

Introduction of Draft 2017 Budgets

Manager Wilson along with Cynthia Scoble, Controller reported on the 2017 draft budget.  More discussion will occur at the board workshop Wednesday, November 16th.

Annual Statutory Disconnect Report

Manger Wilson along with Julie Stephens, Credit & Member Services Supervisor, fulfilled the statutory duty to report to the Board the processes that mitigate, for nonpayment of a delinquent account, the termination of electric or natural gas service to a residential customer belonging to a protected class.  Discussion followed.

Appointments

ORECA Director and Alternate: Upon motion made and properly seconded Chris Seubert was appointed as Lane Electric’s Board Representative to ORECA, with J. Ingrid Kessler as Board Alternate for the calendar year 2017 term.

ORECA ACRE Committee:  Upon motion made and properly seconded J. Ingrid Kessler was appointed as Lane Electric’s ACRE Committee representative for the calendar year 2017 term.

Touchstone Energy:  Upon motion made and properly seconded Susan Knudsen Obermeyer was appointed as Lane Electric’s voting delegate to Touchstone Energy for the calendar year 2017 term.

Donations

President Seubert presented the following donations for consideration:

 

  • A.N.T.A.
  • Creswell Food 4 Kids
  • Senior Citizens Christmas Baskets

 

Motion made and seconded to donate $400 to the Sharing Among Neighbors Toy Appeal. 

Motion made and seconded to donate $500 to the Creswell Food 4 Kids Program.

Motion made and seconded to donate $500 to the Senior Citizens Christmas Baskets Program.

 

Director Obermeyer Knudsen noted a conflict of interest and abstained from voting on the Senior Citizens Christmas Basket Program donation.

Agenda Topics for November 28, 2016

President Seubert reviewed next month’s agenda items.

Travel Check-In: Brenda Everts gave a travel and training update.

 

Action Review

General Manager Michel to send a letter response to a member’s question, approval of the amended agenda, approval of the prior month’s regular board meeting minutes, adoption of the Director Deferred Compensation Plan Amendment, established 2017 regular board meeting dates, adopted the 2017-2019 strategic plan, selected May 30, 2017 as the annual meeting date with one district meeting in each of the four districts plus possibility of one in Lowell, adopted Policy 213 (Employee Training Program) as presented, adopted Policy 307 (Identity Theft Prevention & Red Flag Alerts) as amended, adopted Policy 311 (Net Metering Services) as amended, convened Annual/District Meetings Committee, appointed Chris Seubert as ORECA delegate and J. Ingrid Kessler as alternate for calendar year 2017, appointed J. Ingrid Kessler as Oregon ACRE representative for calendar year 2017, appointed Susan Knudsen Obermeyer as voting delegate to touchstone Energy, donated $400 to Sharing Among Neighbors Toy Appeal, donated $500 to Creswell Food for Kids, and donated $500 to Senior Citizen Christmas Baskets.

 

Adjournment

Being no further business to come before the Board, President Seubert adjourned the meeting at approximately 3:50 pm.