Lane Electric - A Touchstone Energy Cooperative

09-26-16

Minutes of the Board of Directors’ Regular Meeting

September 26, 2016

 

The Lane Electric Cooperative, Inc. (LEC) Board of Directors convened its regular board meeting on September 26, 2016 at the LEC corporate office at 787 Bailey Hill Road in Eugene Oregon.

 

Call to Order

President Christopher B. Seubert called to order the LEC Board regular monthly meeting around 9:00 am with a quorum present. Directors present were: Vice-President J. Ingrid Kessler, Secretary Hugh Buermann, Treasurer Susan Knudsen Obermeyer and directors Kathy Keable, and Jerry Shorey. Director Jack Billings was absent.

 

Also present at different times in the meeting were: Charles N. Fadeley, LEC attorney (arrived at 9:00 am); General Manager, Matt Michel; Tony Toncray, Manager of Engineering & Operations; Dave D’Avanzo, Manager of Member & Regional Affairs; Debi Wilson, Manager of Office & Staff Services; Cynthia Scoble, Controller; Andy Cave, Wellness Coordinator; Rick Engstrom, Engineering Supervisor; and Beth Looney, PNGC Chief Executive Officer.

 

Executive Secretary Brenda Everts acted as recording secretary.

 

Member Input

None

 

Approval of Agenda

President Seubert asked if there were additions or amendments to the agenda. By consensus the NRECA Director Deferred Compensation Plan was added to the agenda. President Seubert declared the agenda approved as amended.

 

Approval of Minutes

President Seubert asked if there were additions or corrections to the August 22, 2016 board meeting minutes.  President Seubert declared the August 22, 2016 board meeting minutes approved as presented. 

 

Safety Report

Manager Toncray reported on the August inside Office safety meeting and the outside Construction and Maintenance safety meeting.  He also reported on the Employee Safety Performance graphs through August.  Director Buermann will attend next month’s Office Safety meeting. Director Shorey will attend the next month’s Construction & Maintenance Safety meeting.

 

Financial Report

Cynthia Scoble reported on LEC’s financial condition for the period ending August 2016. Discussion occurred.

 

RS Plan Participation Test Update

Manager Wilson explained RS Plan participation testing and how it could possibly affect future Plan costs.

 

 

Debt Portfolio Review

Manager Wilson reported on a recent low interest loan refinancing with CFC and provided a brief overview of the existing debt portfolio.

 

NRECA Director Deferred Compensation Plan

Manager Wilson discussed a potential change to NRECA’s Director Deferred Compensation Plan that would allow a director to direct compensation into a fund other than NRECA’s Homestead Fund. By consensus, the Board directed staff to prepare for Board action a plan amendment to allow choice of funds.

 

Executive Session

The directors along with General Manager Michel and Attorney Fadeley entered into executive session.

 

PNGC Power Presentation

Beth Looney, PNGC Chief Executive Officer gave a presentation on PNGC’s strategic planning efforts.

 

Policy Review

General Manager Michel presented four policies for review this month with an additional NRECA Proposed Resolution for Region IX:

  • Policy 204 (General Manager Compensation & Evaluation)
  • Policy 211 (Employee Holiday & Leave Privileges)
  • Policy 601 (Disclosure of Member Information)
  • Policy 604 (Damage to Member Property)

 

Upon motion made and seconded, the Board adopted Policy 204 (General Manager Compensation & Evaluation) as presented in the board packet.

 

Upon motion made and seconded, the Board adopted Policy 211 (Employee Holiday & Leave Privileges) as amended and presented in the board packet. 

 

Upon motion made and seconded, the Board adopted Policy 601 (Disclosure of Member Information)

as presented in the board packet. 

 

Upon motion made and seconded, the Board adopted Policy 604 (Damage to Member Property)

as amended and presented in the board packet. 

 

General Manager Michel reviewed the NRECA proposed resolutions form Region IX to the Board. Discussion occurred.

 

General Manager Michel reviewed Lane Electric’s NRECA proposed resolution on stranded assets to the Board.

 

2017 Annual Meeting Planning

Manager D’Avanzo reviewed three potential annual meeting dates along with sample logistic calendars for 2017.  The 2017 Annual Meeting date will be decided at the October board meeting.

 

Reports

Committee: None

 

Director Reports: Directors offered comments on their recent activities.

 

ORECA: President Seubert reported on ORECA matters and the ORECA Directors Conference.

 

Manager’s Report: General Manager Michel reported on: PNGC matters, Policy 401 expenditures, pre-pay, the community solar garden, net metering, attendance at meetings for our service communities, and participation on training event panels.

 

Bylaws Review

Attorney Fadeley gave the first of a four-part training series on Lane Electric’s Articles of Incorporation and Bylaws.

 

Wellness Plan Update

Andy Cave, Wellness Coordinator gave an update on the 2016 wellness program.

Donations

President Seubert presented the following donations for consideration:

  • Spencer Creek Grange
  • Up River Pantry
  • 2017 United Way Contributions

Motion made and seconded to donate $500 to the Spencer Creek Grange. 

Motion made and seconded to donate $300 to the Up River Pantry.

Motion made and seconded to a dollar for dollar match for employees’ donations to the 2017 United Way of Lane County campaign.

Agenda Topics for October 2016

President Seubert reviewed next month’s agenda items. Staff will inform the Board on health and dental insurance selections for 2017.

 

Travel Check-In: Brenda Everts gave a travel and training update.

 

Action Review

Approval of the amended agenda, approval of the regular board meeting minutes, staff to prepare a proposed amendment to the NRECA Directors Deferred Compensation Plan, President Seubert to inquire as to ACRE representative funding, the general manager’s performance review to occur as a part of the October regular board meeting and a work session on Thursday, October 27th, donate $500 to Spencer Creek Grange, donate $300 to Up River Pantry, match dollar-for-dollar employees’ donations to the 2017 United Way of Lane County campaign, and staff to report health and dental insurance coverage selections.

 

Adjournment

Being no further business to come before the Board, President Seubert adjourned the meeting at approximately 4:00 pm.