Lane Electric - A Touchstone Energy Cooperative

08-22-16

Minutes of the Board of Directors’ Regular Meeting

August 22, 2016

 

The Lane Electric Cooperative, Inc. (LEC) Board of Directors convened its regular board meeting on

August 22, 2016 at the LEC corporate office at 787 Bailey Hill Road in Eugene Oregon.

 

Call to Order

President Christopher B. Seubert called to order the LEC Board regular monthly meeting around 9:00 am with a quorum present. Directors present were: Vice-President J. Ingrid Kessler, Secretary Hugh Buermann, Treasurer Susan Knudsen Obermeyer and directors Jack Billings, Kathy Keable, and Jerry Shorey.

 

Also present at different times in the meeting were: Charles N. Fadeley, LEC attorney (arrived at 9:00 am); Debi Wilson, Manager of Office & Staff Services; Dave D’Avanzo, Manager of Member & Regional Affairs; Cynthia Scoble, Controller; Robin Castle, Data Management Coordinator; and Scott Corwin, PPC Executive Director.

 

Executive Secretary Brenda Everts acted as recording secretary.

 

Member Input

None.

 

Approval of Agenda

President Seubert asked if there were additions or amendments to the agenda. President Seubert declared the agenda approved as presented.

 

Approval of Minutes

President Seubert asked if there were additions or corrections to the July 25, 2016 board meeting minutes.  President Seubert declared the July 25, 2016 board meeting minutes approved as presented.  President Seubert asked if there were additions or corrections to the August 4, 2016 special board meeting minutes.  President Seubert declared the August 4, 2016 special board meeting minutes approved as presented.

 

Financial Report

Cynthia Scoble reported on LEC’s financial condition for the period ending July 2016. Manager Wilson reviewed 2016 & 2017 weather forecasts and their potential impact on kilowatt-hour sales. Discussion occurred.

 

Auditor Selection De-Brief

Following last month’s auditor interviews, Director Knudsen Obermeyer, Committee Chair, along with Manager Wilson discussed the interviews of the various audit firms and the final selection of AKT as Lane Electric’s 2016 Audit firm.

 

Workers’ Compensation Insurance Renewal

Manager Wilson reported that the SAIF Corporation was selected as Lane Electric’s Workers’ Compensation Insurance provider for the calendar year 2017.

 

Executive Session

The directors along with General Manager Michel Attorney Fadeley entered into executive session.

 

 

2017 Budget Considerations

Manager Wilson along with Cynthia Scoble explained in detail how general assumptions, cost pressures,

and wholesale power costs all figure into the draft budget. Board guidance was to include a capital budget placeholder amount for researching rural internet offerings.

 

Policy Review

General Manager Michel presented two policies for review this month with an additional NRECA Proposed Resolution for Region IX:

  • Policy 202 (Management & Protection of Personal Health Information)
  • Policy 401 (Financial Management Authority)

 

Upon motion made and seconded, the Board adopted Policy 202 (Management & Protection of Personal Health Information) as amended and presented in the board packet.

 

Upon motion made and seconded, the Board adopted Policy 401 (Financial Management Authority)

as presented in the board packet. 

 

General Manager Michel presented a revised draft NRECA resolution on stranded assets to the Board. Discussion occurred. Board consensus was to carry forward the proposed Draft resolution from Lane Electric Cooperative to NRECA at the Region 7 & 9 meeting, authorize and direct the LEC voting delegate to present the resolution at the meeting. President Seubert will distribute the resolution to ORECA Board members in advance of the Region IX meeting.

 

Reports

Committee: ACRE Committee Chair, J. Ingrid Kessler, discussed political action planning.

 

Director Reports: Directors offered comments on their recent activities.

 

ORECA: President Seubert reported on ORECA matters.

Public Power Council Presentation

Scott Corwin, PPC Executive Director presented to the board on BPA issues that PPC is advocating on Lane Electric’s behalf as a PPC member. Discussion occurred.

 

Manager’s Report: General Manager Michel reported on: PNGC matters, load forecast update, RS Plan costs, BPA matters, ODOE matters, Policy 401 expenditures, pre-pay, and the community solar garden. He presented a memo on net metering and received consensus guidance from the Board to conduct the statutory process for evaluating potential limits on net metering obligations after the statutory threshold has been met.

 

Safety Report

General Manager Michel reported on the July inside Office safety meeting and the outside Construction and Maintenance safety meeting.  He also reported on the Employee Safety Performance graphs through July.  Director Seubert will attend next month’s Office Safety meeting. Director Knudsen Obermeyer will attend the next month’s Construction & Maintenance Safety meeting.

 

NISC iVue Technology Update

Data Management Coordinator Robin Castle gave an update of how Lane Electric is using NISC’s iVue enterprise solutions software to work more efficiently and effectively.

 

Renewable Energy Credits (RECs)

As a continuation of the General Manager’s Report, General Manager Michel presented a visual explanation of what RECs are and how Oregon Renewable Portfolio Standard operates. Discussion occurred,

CFC Voting Delegate

Upon motion made and properly seconded Hugh Buermann was appointed to be Lane Electric’s CFC Voting Delegate at the NRECA Region XI Meeting.

Agenda Topics for September 2016

President Seubert reviewed next month’s agenda items. Board consensus was to add a staff report on RS plan participation test at September’s regular board meeting.

 

Travel Check-In: Brenda Everts gave a travel and training update.

 

Action Review

Approval of the agenda, approval of the regular board meeting minutes, approval of special board meeting minutes, guidance on the 2017 Budget preparation, adoption of Policy 202 (Management & Protection of Personal Health Information) with suggested amendments, adoption of Policy 401 (Financial Management Authority) as presented, consensus to carry forward the proposed Draft resolution from Lane Electric Cooperative to NRECA at the Region 7 & 9 meeting, consensus for staff to conduct statutory process on net metering policy, appointment of Hugh Buermann to represent Lane Electric as the CFC Voting Delegate at the NRECA Region XI meeting, consensus to receive a staff report on RS Plan participation testing at next month’s meeting.

 

Adjournment

Being no further business to come before the Board, President Seubert adjourned the meeting at approximately 3:30 pm.