Lane Electric - A Touchstone Energy Cooperative


Minutes of the Board of Directors’ Regular Meeting
July 27, 2015

The Lane Electric Cooperative, Inc. (LEC) Board of Directors convened its regular board meeting on July 27, 2015 at the LEC corporate office at 787 Bailey Hill Road in Eugene, Oregon.

Call to Order
President Christopher B. Seubert called to order the LEC Board regular monthly meeting around 9:00 AM with a quorum present. Directors present were: Vice-President Susan Knudsen Obermeyer, Secretary/Treasurer Jack Billings and directors Hugh Buermann, Jeri Nelson (arrived at approximately 9:30 during the financial report), J. Ingrid Kessler, and Kathy Keable.

Also present at different times in the meeting were: Charles N. Fadeley, LEC attorney (arrived at 9:00 AM); Matt Michel, General Manager; Dave D’Avanzo, Manager of Member & Regional affairs; Tony Toncray, Manager of Construction & Maintenance; Debi Wilson, Manager of Office & Staff Services; and Cynthia Scoble, Controller.

Executive Secretary Brenda Everts acted as recording secretary.

Member Input
Prospective Oakridge District candidate, Jerry Shorey was present for the board meeting.

Approval of Agenda
President Seubert asked if there were additions or amendments to the agenda. President Seubert declared the agenda approved as presented.

Approval of Minutes
President Seubert asked if there were additions or corrections to the June 22, 2015 board meeting minutes. President Seubert declared the June 22, 2015 minutes approved as presented.

Safety Program Report
Manager Tony Toncray, reported on the June inside Office and outside Construction and Maintenance safety meetings, and the Employee Safety Performance graphs through June.

Financial Report
Controller Cynthia Scoble along with Manager Debi Wilson reported on LEC’s financial condition for the period ending June 2015.

Policy Review
General Manager Michel presented Policy 201 (Retirement), Policy 203 (Compensation Administration) Exhibit 1, Policy 205 (Employment of Relatives) for review and also a proposal to report Insurance coverage. Discussion occurred. Upon motion made and seconded, the Board affirmed Policy 201 (Retirement), Policy 205 (Employment of Relatives) as written and presented. The board also approved Policy 203 (Compensation Administration) Exhibit 1, as presented. A motion was made and seconded to affirm Section III Part A(16) of Policy 104 delegating to the general manager the responsibility to adequately procure insurance coverage for Lane Electric.

President Chris Seubert called for committee reports.

Bylaws Committee Report: None

Elections and Credentials Committee Report: None

Policy Committee Report: None

Annual/District Meeting Committee Report: Manager Dave D’Avanzo reported the RSVP cards are being returned. The Annual meeting packets were mailed July 24th. Three District meetings are scheduled August 17, 18 and 19 and the Annual Meeting will be held at the facility headquarters August 22nd.

Community Solar Garden Update: Manager Dave D’Avanzo gave an update to the board on the Community Solar Garden progress.

Director Reports: Director Billings reported on the Safety Meeting he attended.

ORECA: President Seubert reported on the ORECA Mid-year meeting. All directors attended. He also reported Brian Wolfe from Umatilla Electric Cooperative was re-elected as ORECA’s delegate to NRECA.

General Manager: General Manager Michel shared thank-you notes received and reported on: PNGC, capital expenditures over ten thousand dollars, pre-pay, BPA announced 7.1% increase to wholesale power rates and 4.4% increase to BPA transmission rates., Fox Hollow substation, Community Solar Garden update, leave donation bank, McKenzie R.A.R.E. participant Sponsorship with County & Ford Family, and NRECA proposed resolutions.

Construction Quarterly update
Tony Toncray provided the board with the quarterly construction work plan report.

Net Metering Workshop
General Manager Matt Michel explained net metering dynamics and costs involved. Discussion followed.

Agenda Items for August 24
President Seubert reviewed next month’s agenda items.

Executive Session
The directors along with Attorney Fadeley entered into executive session.

Being no further business to come before the Board, President Seubert adjourned the meeting at approximately 3:15 p.m.