Lane Electric - A Touchstone Energy Cooperative

06-26-17

Minutes of the Board of Directors’ Regular Meeting

June 26, 2017

 

The Lane Electric Cooperative, Inc. (LEC) Board of Directors convened its regular board meeting on June 26, 2017 at the LEC corporate office at 787 Bailey Hill Road in Eugene Oregon.

 

Call to Order

President Christopher B. Seubert called to order the LEC Board regular monthly meeting around 8:30 am with a quorum present. Directors present were: Vice-President Susan Knudsen Obermeyer, Secretary Kathy Keable, Treasurer Hugh Buermann and directors, J. Ingrid Kessler, and Jerry Shorey.

 

Also present at different times in the meeting were: Charles N. Fadeley, LEC attorney (arrived at 8:30 am); Debi Wilson, Manager of Office & Staff Services; Tony Toncray, Manager of Engineering & Operations; Dave D’Avanzo, Manager of Member & Regional Affairs; Cynthia Scoble, Controller;

 

General Manager Matt Michel and Director Jack Billings were absent from the meeting.

 

Communications/Executive Assistant Brenda Everts acted as recording secretary.

 

Member Input

Ernie Niemi, Central District member, addressed the board regarding his concerns over Ruralite content and discussed his views on climate change. Central District members, Lynn Bowers, Glenn and Genie Harden discussed their concerns regarding herbicide spraying at the Fox Hollow substation.

 

Approval of Agenda

President Seubert asked if there were additions or amendments to the agenda. President Seubert declared the agenda approved as presented.

 

Approval of Minutes

President Seubert asked if there were additions or corrections to the May 30, 2017 board meeting minutes.  President Seubert declared the May 30, 2017 board meeting minutes approved as presented. 

 

Safety Report

Manager Toncray reported on the May Inside and Outside Safety Meeting Minutes. Discussion occurred. He presented the safety graphs and noted 10 days without a workplace accident. He further reported on any monthly personal injuries and vehicle accidents including totals month-to-date. Director Seubert will attend the July 20 Office Safety meeting. Director Knudsen Obermeyer will attend the July 27 Construction & Maintenance Safety meeting.

 

Financial Report

Manager of Office & Staff Services, Debi Wilson, along with Controller Cynthia Scoble reported on LEC’s financial condition for the period ending May 2017. Discussion occurred.

 

Manager’s Report

Manager Wilson reported on: PNGC and BPA rates matters; Policy 312 (System Inspections); Fish return update; VOLTA graduate work experience concluding this month; Facilities update; among other updates.

 

Policy Review

President Seubert presented two policies up for review Policy 204 (General Manager Compensation & Evaluation) and Policy 312 (System Inspection).  He reported Policy 204 (General Manager Compensation & Evaluation) would be discussed in executive session.   Upon motion made and properly seconded Policy 312 (System Inspection) was approved as amended and presented.

 

Guest Speaker

Gary Williams, Lane County Commissioner – East, joined the board during lunch and discussed his job duties and the area he serves.  He also asked the board to thank the employees for the great job they do.

 

Reports

Annual/District Meeting Committee: Member Services Manager Dave D’Avanzo reported on the statistics of the five District meetings and the Annual Meeting.

 

ORECA: Dave D’Avanzo reported on the ORECA Action Grassroots Network.

 

Director Reports: Directors offered comments on their recent activities.

 

Travel Check-In: Brenda Everts gave a travel and training update.

 

Executive Session

The directors along with Manager Wilson and Attorney Fadeley entered executive session.

The Board convened regular session.

 

Upon motion made and properly seconded Policy 204 (General Manager Compensation & Evaluation) was renewed as presented. 

 

Appointments

President Seubert called for action on the NRECA Region IX Meeting. Motion made and properly seconded to appoint Susan Knudsen Obermeyer as Lane Electric’s NRECA’s Region IX Voting Delegate and Hugh Buermann as alternate for 2017.

Agenda Topics for July 31, 2017

President Seubert reviewed next month’s agenda items.

 

Action Review

Manager Wilson reviewed Board actions: approval of agenda, approval of minutes; Director Seubert to attend the Inside safety meeting, Director Knudsen Obermeyer to attend the Outside safety meeting; adoption of Policy 204 (General Manager Compensation & Evaluation) as presented; adoption of Policy 312 (System Inspections) as amended and presented; appointed Director Knudsen Obermeyer as the 2017 NRECA Region IX Voting Delegate and Director Buermann as the Alternate.

 

Adjournment

Being no further business to come before the Board, President Seubert adjourned the meeting at approximately 1:20 pm.