Lane Electric - A Touchstone Energy Cooperative

01-26-15

Minutes of the Board of Directors’ Meeting January 26, 2015

The Lane Electric Cooperative, Inc. (LEC) Board of Directors convened on January 26, 2015 at the LEC corporate office at 787 Bailey Hill Road in Eugene, Oregon.

Call to Order
President Christopher B. Seubert called to order the LEC Board regular monthly meeting at 11:05 AM with a quorum present. Directors present were: Susan Knudsen Obermeyer, Vice-President; Charles E. Bangle, Secretary/Treasurer; and directors, Jeri Nelson, J. Ingrid Kessler, Kathy Keable, and Jack Billings.

Also present at different times in the meeting were: Charles N. Fadeley, LEC attorney (arrived 11:00 AM); Matt Michel, General Manager; Tony Toncray, Manager of Construction & Maintenance; Debi Wilson, Manager of Office & Staff Services; Cynthia Scoble, Controller; Dave D’Avanzo, Manager of Member Services; and Greg Mendonca, Pacific Northwest Generating Cooperative (PNGC).
Brenda Everts, Executive Secretary, acted as recording secretary. Member Input
There were no members present.

Approval of Agenda
President Seubert asked if there were additions or amendments to the agenda. Hearing none, President Seubert declared the agenda approved as presented.

Approval of Minutes
President Seubert asked if there were additions or corrections to the December 22, 2014 board meeting minutes. Hearing none, President Seubert declared the minutes approved as presented.

Safety Program Report
Tony Toncray, Manager of Construction & Maintenance, reported on the December Office and outside Construction and Maintenance safety meetings, and the Employee Safety Program through December. He also presented the Rural Electric Safety Accreditation Program (RESAP) for LEC and statewide. Discussion occurred.

Financial Report
Cynthia Scoble, Controller, along with Debi Wilson, Manager of Office and Staff Services, reported on LEC’s financial condition for the period ending December 2014.

Reports
Annual Meeting Committee: Director Nelson reported on a conference call for scheduling the 2015 annual meeting held January 19th with Matt Michel, Dave D’Avanzo, and Brenda Everts.

Safety Committee: Directors Billings and Seubert both reported on the safety meetings they attended.

Director Reports: Director Kessler reported on the NRECA New Director Training Orientation she attended in Arlington, Virginia.

ORECA: Director Seubert reported on the ORECA Board of Directors’ meeting.

 

ORECA Government Affairs Committee (GAC): General Manager Matt Michel reported that the GAC will meet later that week to discuss recent legislation introduced at the Oregon legislature.

General Manager: General Manager Michel shared thank-you notes received and reported on: The PNGC Board of Directors’ meeting; capital expenditures over ten thousand dollars; the CleanHydro media campaign kick-off in February for the Eugene area; and mandatory sick leave legislation.

Policy Review
General Manager Michel presented Policy 103 (Audit Committee) for review. Discussion occurred. Upon motion made and seconded, the Board adopted Policy 103 (Audit Committee) as presented.

General Manager Michel presented Policy 106 (General Manager Emergency Succession Plan) – Attachments for review. Discussion occurred and changes suggested for an address and removing account numbers to preserve confidentiality. Upon motion made and seconded, the Board adopted Policy 106 (General Manager Emergency Succession Plan) – Attachments as amended.

General Manager Michel presented Policy 208 (Employee Expense Reimbursement) for review. Discussion occurred. Upon motion made and seconded, the Board adopted Policy 208 (Employee Expense Reimbursement) as presented.

Oregon ACRE Contribution
General Manager Michel presented a recommendation to contribute $4,000 to Oregon ACRE and paying the requisite taxes. Discussion occurred. Upon motion made and seconded, the Board approved LEC contributing to the Oregon Action Committee for Rural Electrification (ACRE) in the amount of
$4,000 and that the Cooperative pay the commensurate taxes required by the contribution.

Donations
General Manager Michel presented a recommendation for a blanket approval for post-graduation celebration donation requests from high schools in LEC’s service territory. Upon motion made and seconded, the Board approved a $100.00 donation for drug-free and alcohol-free post-graduation celebration events to any high school in the LEC service area that requests.

Agenda Items for February 17
o Construction Work Plan Activities 2014 Report
o Select date for 2015 Annual Meeting
o Review casualty and liability insurance renewal proposals
o 2014 & 2015 Construction Project Review

Executive Session
The directors along with Mr. Michel and Mr. Fadeley entered into executive session. General Manager Michel presented on labor relations and employee compensation.

Policy Review
The board reconvened in regular session. Upon motion made and seconded, the Board approved a 2.1% general wage adjustment for non-represented employees listed in Exhibit 1 of Policy 203, effective January 1, 2015.

Director Bangle announced his resignation as Secretary/Treasurer. Upon motion made and seconded, the Board elected Jack Billings as Secretary/Treasurer for the remainder of the term.
Adjournment
Being no further business to come before the Board, President Seubert adjourned the meeting at approximately 3:00 p.m.